IPHA Annual Business Meeting | December 14, 2023 at 1:00PM CST

All active IPHA members are invited to attend. Each paid member carries one vote in Association business matters. Zoom link and materials will be posted one week prior to the meeting.

Public Health Job Board

Equity Initiatives Assistant
American Academy of Pediatrics (Full Time)

American Academy of Pediatrics

345 Park Blvd
Itasca, IL 60143



Rebecca Dunning


Job Description

Would you like to work at one of the nation’s most respected, mission-driven organizations? If so, the American Academy of Pediatrics (AAP) is seeking an Equity Initiatives Assistant to provide administrative support for the Chief Health Equity Officer (CHEO) and Equity Initiatives staff, including scheduling, planning, and coordinating meetings; processing invoices and expense reports; and preparing and executing contracts and consulting agreements.
Hours: 8:00am – 4:30pm, with a 1-hour lunch.
Qualifications needed:
• Bachelor’s degree in business, communications, health education, public health, or related field, or an equivalent combination of relevant education and work experience required.
• At least one year of related general administrative experience required, including processing expenses and meeting coordination. Experience maintaining web/collaboration sites and working in a medical association preferred, as well as knowledge of community and public health principles particularly as it pertains to underserved communities.
• Excellent organizational, time management, verbal/written communication, diplomacy, and critical thinking skills required.
• Some overtime, weekend work, and travel required.
Some tasks include:
• Manage calendar of appointments for the CHEO and Equity Initiatives leadership; assist with prioritizing travel and appointments in alignment with work priorities and ensuring adequate workflow and preparation time between commitments.
• Arrange complex and detailed travel plans and itineraries for the CHEO; prepare and compile necessary documents and materials.
• Work with CHEO and Equity Initiatives leadership to enter budgets into AAP financial software, monitor expenses, track variances, and forecast future expenses. Assist staff in monitoring and tracking budgets, expenses, and variances, as needed.
• Reconcile and process credit card statements for the CHEO and Equity Initiatives staff. Process and submit check expense forms, check requests, and invoices.
• Process contracts and consulting agreements and assist with tracking deadlines and project deliverables.
• Coordinate planning and logistics for virtual and in-person meetings, including planning meeting and travel logistics; preparing meeting materials, presentations, and/or minutes; serving as liaison between staff and meeting attendees; and processing staff and member expense reports. Provide onsite meeting management including greeting guests, preparation of materials, set up of a/v equipment, food and beverage, etc., as needed.
Why work for the AAP?
• Flexible hours and a focus on work/life balance.
• State-of-the-art building equipped with standing desks, treadmill desks, cycle desks, on-site fitness center, and on-site exercise classes.
• An on-site cafeteria with food costs that are subsidized by AAP.
• Strong focus on mental health and wellness.
• Tuition reimbursement.
• Competitive PTO and sick leave.
• Annual year-end company-wide week off the last week of December.
• Excellent parental benefits, including adoption assistance.
• A full list of benefits can be found here (https://downloads.aap.org/DOHRAS/BenefitsAtAAP.pdf).
Hybrid work environment of 40% of work time in the office per month.
To learn more about the organization, see a full job description, and/or apply for the position, please visit https://www.aap.org/employment.
The AAP offers an excellent work environment, competitive salary, and a comprehensive benefits package. As a reaffirmation to our employee-focused culture, since 2005 the AAP has been named one of the 101 Best and Brightest Companies to Work for in the Chicagoland area. Additionally, we are an Equal Opportunity Employer of Minorities, Females, Individuals with Disabilities, and Veterans that values the strength diversity brings to our workplace.
Reasonable Accommodation: Individuals with a disability in need of a reasonable accommodation regarding the job application process may call 630-626-6297. Please note, only those inquiries concerning a request for reasonable accommodation will receive a response.

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