Cook County Department of Public Health
The Administrative Analyst III will perform a wide variety of professional analytical and administrative duties in support of department functions, operations, and programs. The typical duties will consist of, but not limited to, personnel management/processing, assisting with budget management/analysis, purchase order and payment processing, data collection, analysis, interpretation and reporting, initiation of special projects and other specialized functions, and coordination of assigned activities with other departments, divisions, outside agencies, and the general public.
This position is exempt from Career Service under the CCH Personnel Rules.
Schedules interviews, initiates hiring, credentialing/re-credentialing and employment exit processes and monitors progress on an ongoing basis. Tracks the vacancy status of positions assigned to the department.
Conducts department/division-level orientation and routine training. Ensures staff are trained to use systems/applications relevant to job functions. Evaluates competency on an on-going basis.
Develops work schedules.
Monitors compliance with all CCH mandatory requirements for employed staff members and voluntary providers within the department/division.
May directly supervise other support staff members as applicable.
Oversee timekeeping functions, verifies attendance records, maintains employee benefit time-off request records; consults with supervisor regarding time and attendance discrepancies; Troubleshoots payment/benefit time errors with payroll department.
Assists leadership with development and management of department/division budgets.
Initiates, coordinates and monitors purchasing and payment processes for goods and professional services with supply chain management and financial operations staff. Maintains purchasing and payment records in electronic and/or paper files.
Collects, analyzes and interprets data and produces management reports (utilizing current software and/or applications) to support the department’s/division’s quality plan and operational needs.
Coordinates department/division meetings, prepares agendas and minutes; creates and maintains meeting documentation in electronic and/or paper files.
Works with Information Technology department to troubleshoot system and/or application problems.
Collects material to review, investigate and resolve patient and employee complaints in conjunction with other relevant CCH staff.
Develops and maintains positive relationships with coworkers and visitors.
Serves as backup for other higher level administrative support staff.
Manages and/or participates in special projects.
Performs other duties as assigned.