Global Child & Adolescent Health Coordinator (Grant Funded)
Would you like to work at one of the nation’s most respected, mission-driven organizations? If so, the American Academy of Pediatrics (AAP) is seeking a Global Child & Adolescent Health Coordinator to provide administrative support to the Global Operations and Program Development team, including maintaining filing systems and website pages, processing payments, meeting planning, budget tracking, and preparing and responding to requests for information.
• Bachelor’s degree in business, public health, health policy, or related discipline, or an equivalent combination of relevant education and work experience required.
• At least one year of related general administrative experience required, preferably including meeting planning, budget monitoring, maintaining websites, and/or creating and maintaining tracking systems. Experience with grants and working in a medical or non-profit association and/or with health care professionals, as well as knowledge of global health issues highly desirable.
• Excellent interpersonal, organizational, time management, critical thinking, communication, writing, and proofreading skills required.
• Strong technical acumen with proficiency in MS Office and the ability to learn and apply new technologies required; experience with Adobe Suite, association management systems (eg, netForum), web maintenance software (eg, SharePoint), and virtual meeting platforms (eg, WebEx, Teams) preferred.
• Fluency in a foreign language a plus.
• Some travel (possibly including international travel), overtime, and weekend work may be required, as well as the ability to be flexible with work schedule to accommodate physician’s availability.
Some tasks include:
• Coordinate and execute planning and logistics for domestic and international meetings and events, including travel arrangements, meeting facilities, meals, transportation, a/v, compiling and disseminating agenda materials drafting meeting minutes, and completing and processing expense reports. Provide on-site assistance as needed. Liaise with members, consultants, and other attendees on meeting and travel arrangements.
• Prepare and track grants, consulting agreements, and subcontracts, including the coordination of review and signature approval process. Ensure international grant tracking systems are updated and in compliance with American Academy of Pediatrics (AAP) financial and administrative requirements.
• Assist with preparation of required grant funding reports, grant reporting materials, and other written materials and documents according to funder requirements.
• Enter and track expenditures for assigned budgets. Prepare and process monthly credit card statements and travel expense reports, ensuring that expenses are coded to the appropriate accounts, and that proper approval is obtained.
• Make routine updates to grant-related website pages and assist with the development of content for grant program-specific website pages, including the AAP intranet and social media accounts.
• Coordinate staff team meeting logistics, agenda development and materials distribution, and meeting notes.
Why work for the AAP?
• Flexible hours and a focus on work/life balance.
• State-of-the-art building equipped with standing desks, treadmill desks, cycle desks, on-site fitness center, and on-site exercise classes.
• An on-site cafeteria with food costs that are subsidized by AAP.
• Strong focus on mental health and wellness.
• Tuition reimbursement.
• Competitive PTO and sick leave.
• Annual year-end company-wide week off the last week of December.
• Excellent parental benefits, including adoption assistance.
• A full list of benefits can be found here (https://downloads.aap.org/DOHRAS/BenefitsAtAAP.pdf).
Hybrid work environment of 40% of work time in the office per month.
All AAP employees must be fully vaccinated against COVID-19. Requests for a medical or religious accommodation in regard to this vaccination can be submitted for consideration upon an offer of employment.
To learn more about the organization, see a full job description, and/or apply for the position, please visit https://www.aap.org/employment.
The AAP offers an excellent work environment, competitive salary, and a comprehensive benefits package. As a reaffirmation to our employee-focused culture, since 2005 the AAP has been named one of the 101 Best and Brightest Companies to Work for in the Chicagoland area. Additionally, we are an Equal Opportunity Employer of Minorities, Females, Individuals with Disabilities, and Veterans that values the strength diversity brings to our workplace.
Reasonable Accommodation: Individuals with a disability in need of a reasonable accommodation regarding the job application process may call 630-626-6297. Please note, only those inquiries concerning a request for reasonable accommodation will receive a response.